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NDPHS DATABASE

About the Database

Introduction

The NDPHS Database is a one-entry point to and a repository of information and data of relevance to the Partnership. It has been developed by the NDPHS to facilitate coordinated and harmonised collection and presentation of information and data on (i) ongoing and implemented projects, (ii) organisations, (iii) persons (project leaders, experts, etc.) and (iv) papers (publications, reports, newsletters, etc). Thematically, this database covers issues of relevance to public health and social well-being. As far as the geographical coverage is concerned, it focuses on the Northern Dimension area. The use of the NPDHS Database is free of charge.

Read also the NDPHS fact sheet 2/2008 "Plenty of information that is easy to find or submit - NDPHS Database."

Overall concept

Information included in the NDPHS Database is collected from several sources to ensure as comprehensive and complete overview as possible. These sources include the following:
 

As regards the first source, every effort was taken by the NDPHS to identify and connect external databases containing information relevant to its own database. Unless otherwise stated, external databases are linked to the NDPHS Database through an automatic feed or a parsing mechanism (the NDPHS Database runs a fully automated routine, which contacts the linked source databases on a regular basis to update new project information). The aim is to increase the reach of information and allow to more widely disseminate information contained in the linked databases, and to do so seamlessly and effortlessly. At the same time the visibility of these databases is also increased as each piece of information in the NDPHS Database, which comes from them, is properly tagged with the source name.

Finally, NDPHS Database enables information to be inserted manually. This solution makes it possible for organisations and individuals to share the information about their own projects and organisations and increase their visibility. It also allows individuals (such as project leaders and experts) to include in the database information about themselves or their co-operants. While all actors active in the Northern Dimension area and dealing with issues related to public health and social well-being are encouraged to submit information to the NDPHS Database, it should be noted that each piece of information submitted manually has to be approved by the NDPHS Secretariat before it becomes visible to the public.

A carefully structured and accurate database mechanism has been developed for the NDPHS Database allowing for storing of the above-named four groups of information in an integrated way. This mechanism allows for information to be both added and edited as well as searched for, sorted and deleted in an effortless and user-friendly way.

How it works

As mentioned above, the NDPHS Database consists in four mutually integrated sections: Projects, Organisations, Persons and Papers. Visitors (common users) can perform two different types of actions:
 

1. Searching and sorting information

Searching is performed with help of the simple text search or the advanced search (both available in the Database Toolbox on the right-hand side). The advanced search can be performed according to one or more criteria included in the database mechanism. To view all items included in a given database section, please press “Search” button without specifying any criterion.

The information, which is displayed as a result of search can be sorted within columns. Click on a column name to sort all records according to that particular criterion (first click - to sort records in ascending order, second click - in descending order).

2. Adding, editing and deleting information

Before being able to add, edit and delete information in the NDPHS Database, a user needs to have an account. 

To add, edit and delete information in the NDPHS Database, please log in to your own account and subsequently click on the desired option from those listed in the "Administration" section of the Database Toolbox (this section will appear only after you will have logged in).

In simple words, registration of a project, an organisation or a person in the database requires filling out a form, i.e. a questionnaire with check boxes and text fields to be filled out with relevant information. You can edit or delete the information you added to the database at any time. However, before they will become publically visible, any additions to and revisions in the NDPHS Database have to be approved by the NDPHS Secretariat (who is notified about all additions and revisions through the database’s automated e-mail system). This approach aims to ensure that the information displayed in the database is quality assured.

As one of the NDPHS Database’s main objectives is to facilitate networking, it allows you to set up your co-operants who can edit the information you added in the database (but not to remove your entire records).

If you decide to contribute your own information to the NDPHS Database, it is recommended that you first read the NDPHS Database User Guide.

Terms and conditions of the NDPHS Account System

Before being able to use the NDPHS Database, you will need to read and accept the Terms and conditions of the NDPHS Account System.

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